| MACC
BY-LAWS |
| Article
I - Membership |
| Section
1 |
Membership
shall be open to any established club within the geographical limits
set forth by the constitution. |
| Section
2 |
Any
established club consisting of at least five (5) active members
may submit an application for membership to the conference. |
| Section
3 |
New
membership applications will be voted on at either the fall or spring
meeting of the conference. Acceptance into membership shall be by
a two-thirds affirmative secret ballot vote of the member clubs present
and voting. |
| Section
4 |
In
order to maintain membership, a member club must not be delinquent
in payment of conference dues. Failure in the payment of dues for
a period of 1-½ years could result in membership termination.
Further, a member club must attend at least one (1) Conference meeting
annually. Proxy attendance is acceptable to the Conference. Failure
to attend could result in membership termination. |
Section 5 |
Inactive
member clubs will be designated that statues for dues outstanding
for more than 2 years and/or less than five active members. If inactive
for more than 2 years and not heard from in that time, will be deleted
from the conference by a vote of the conference membership. They will
then be removed from the conference rolls. |
| Article
II - Dues |
| Section
1 |
All
member clubs shall upon admission into the conference, pay an initial
membership fee. This fee is set forth by the conference and shall
be kept in the treasury and is non-refundable. |
| Section
2 |
The
amount of annual dues shall be set forth by the conference. Annual
dues are payable to the conference treasurer, prior to, or during
the scheduled fall meeting. |
| Article
III - Delegates |
| Section
1 |
Each
member club shall designate a regular delegate to the conference.
A member club may also designate an alternate delegate, if they so
desire. The means of choosing delegates shall be determined by each
member club. |
| Section
2 |
Should
both the regular and alternate delegate of any member club be absent
from any meeting, another member of that club may act as second alternate. |
| Section
3 |
If
a club member cannot represent a member club at a given meeting, it
has the obligation to assign a written proxy vote to the president,
secretary, or any club of their choice, prior to the meeting date. |
| Section
4 |
Each
member club shall have one (1) vote. |
| Article
IV - Maintaining Voting Privileges |
Section 1 |
In
order to maintain voting privileges in the conference, a member club
must maintain a membership of at least five (5) active members. |
| Section
2 |
Membership
of fewer than five (5) members in no way affects a club's membership
status in the conference, however, voting privileges will be suspended,
until club membership has returned to five (5) or more members. |
| Article
V - Meetings |
| Section
1 |
There
will be two (2) scheduled meetings, (Spring and Fall), of the conference
each year. The site and date of these meetings will be set forth by
the conference. (A decision as to when the voting for these sites
should take place, in the Spring or Fall, or a year in advance, so
that conference plans can be made well ahead of time.) The Spring
meeting for the following year will be done at the Spring meeting
and the same applies to the Fall meeting. |
| Section
2 |
There
may be a special meeting of the conference to be held at a time and
place agreed upon by the member clubs of the conference. |
| Section
3 |
No
business shall be conducted at a regular conference meeting unless
two-thirds of the member club delegates are present. If not less than
two-thirds present, then the elected officers will exercise their
option and getting final approval of the delegates at the next scheduled
meeting. |
| Article
VI - Officers and Elections |
Section 1 |
The
officers of this conference shall be: President, Vice President, Secretary,
and Treasurer. They shall be elected for a term of two (2) years. |
| Section
2 |
Any
member of the conference may be nominated and elected to any office. |
Section 3 |
Nominations
for officers shall be held at the scheduled spring meeting of the
conference. Nominations for the offices of President and Treasurer
shall be accepted in even numbered years and nominations for Vice
President and Secretary shall be accepted in odd numbered years. |
| Section
4 |
Any
member of the conference nominated for an office may decline the nomination. |
| Section
5 |
Election
of officers shall be held at the scheduled fall meeting of the conference
and shall be by secret ballot from the list of names placed in nomination.
A simple majority vote of the member club delegates present and voting
is required to elect each officer. |
| Article
VII - Duties of the Officers |
| Section
1 |
| The
President shall: |
| |
Preside
at all conference meetings. |
| |
Present
the current agenda at the scheduled meeting. |
| |
Exercise
general supervision over the affairs of the conference |
| |
Appoint
any committees deemed necessary |
| |
Serve
as ex-office member of these committees |
| |
Appoint
any advisors he deems necessary. |
| |
In
the absence of the treasurer, he may sign checks in payment
of conference obligations. |
|
| Section
2 |
| The
Vice President shall: |
| |
Preside
at all conference meetings in the absence of the President,
as well as carrying out the other duties required of the President. |
| |
Check
the attendance for voting privileges. |
| |
Will
set forth the calendar of events. |
| |
Provide
nametags for delegates only. |
| |
Will
also handle the counting of the votes. |
|
| Section
3 |
| The
Secretary shall: |
| |
Record
all conference minutes and mail copies to the member club delegates
and club addresses within sixty (60) days following each meeting. |
| |
Maintain
all records for the conference including the yearly run calendars,
officer and club address mailing lists, and email the roster,
etc. |
|
| Section
4 |
| The
Treasurer shall: |
| |
Keep
accurate financial records for the conference. |
| |
Collect
dues from member clubs, and keep these funds in a bank. |
| |
Disburse
conference funds in payment of all obligations agreed upon by
the conference. |
| |
Prepare
and distribute financial statements to the member clubs. |
|
| Section
5 |
Historian
- pro-tem |
| Section
6 |
As
the Board of Directors, they (the officers), shall see to the welfare
of the conference, acting as (the) coordinating committee for any
event sponsored by the conference. |
| Article
VIII - General |
| Section
1 |
Except
where specified in these by-laws, all decisions on topics of major
importance shall be made by roll call vote and shall require two-thirds
(2/3) majority for approval. Decision on all other matters shall be
by voice vote or show of hands, and shall require a two-thirds (2/3)
majority for approval. |
| Section
2 |
All
decisions of the conference shall be considered binding upon all member
clubs. |
| Section
3 |
Member
clubs are required to indicate on their event publicity, the following:
A MID-AMERICA CONFERNCE OF CLUBS SANCTIONED EVENT. Also, member clubs
shall state in their run publicity whether or not the conference point
system is being used. |
| Section
4 |
Conference
minutes and information sent to member clubs or to clubs outside the
conference is not for general publication. |
| Section
5 |
Any
photographs taken at conference events which shows individual club
members, shall not appear in any publication without a signed release
by the individual(s) photographed. |
Section 6 |
Member
clubs agree to make good any bad checks written by a member of their
club after a grace period of thirty (30) days |
| Section
7 |
Any
individual at a conference sanctioned event/run, who is found to be
under the influence of any non-prescription drug, may be requested
to leave the event/run site. |
| Section
8 |
It
is recommended that Non-Alcoholic, as well as Alcoholic beverages
be available at all cocktail parties. Also listing of those contents
for those who have allergies to certain alcohol. |
| Section
9 |
Any
matter not covered by these by-laws shall be governed by (make) reference
to "Roberts Rules of Order". |
| Article
IX - Amendments |
| Section
1 |
Amendments
to these by-laws may be proposed at any regular meeting of the conference.
Amendments are approved by the affirmative vote of two-thirds (2/3)
of the member club delegates present and voting. Approved amendments
shall become effective immediately. |
| NOTE: |
These revised by-laws became effective, February 26, 2000, and supersede
all previous by-laws of this organization. |
| NOTE:
|
These
by-laws are intended to serve as a guideline for the operation of
the conference. At the discretion of the conference, and with two-thirds
(2/3) majority, specific statements of the by-lays may be temporarily
set aside for the benefit of an individual or member club. The by-laws
may never be set aside for purposes to be used against any individual
member or member club. |
